If your team is required to meet in person, a well-oiled Meeting Room Management system is vital. It can transform your office into a center for collaboration, alleviate booking stress and help teams succeed in today’s hybrid work environment.

Centralize Meeting Room Management to avoid repetition of scheduling efforts and ensure everyone has access to the same meeting space data. Set clear booking policies and guidelines to manage the use of rooms including the length of time they can be booked and the process to cancel meetings. Automated notifications and reminders to avoid confusion and conflicts.

Make sure that your meeting room software is integrated with the office tools that your team uses to make it easy to book rooms while on the go. The best solutions let employees book rooms using their own calendars, as well as a dedicated mobile application, and a user-friendly display outside of each space that shows https://myboardroom.blog/5-things-to-look-for-in-your-board-portal-before-you-buy/ real-time availability.

Make sure your solution allows you to see how each space is being used, so you can identify areas to improve. Consider adding a check-in period to spaces that are usually used for meetings that are only for one person. This will encourage turnover and allow you to utilize the larger conference rooms for other uses. The ability to access comprehensive analytics will provide information about high-usage times, so you can plan your schedules accordingly and minimize scheduling conflicts and unnecessary energy use.